New York Tax ID (EIN) Number Application Manual - Business Help Center

IRS Tax ID (EIN) Application

New York Tax ID (EIN) Number Application Manual

The states continue to make it as simple as can be to obtain a Tax ID (EIN) Number in New York and abroad. All you really need is access to the Tax ID guide within the state. With the guide in hand, you will be able to follow the process to have a grasp of how to obtain an employer identification number. The great thing about the new process is that you can do it by applying right online. All of the forms are available over the Internet and all you need is basic information on yourself and other partners within the organization. Following the submission process, you can expect to have the number in less than one hour.


Steps to Obtain a Tax ID Number in New York :

  1. Prepare Required Information
  2. Apply for a New York Tax ID Online
  3. Apply for a New York Tax ID by Phone, Mail or Fax
  4. Do I Need a New York State Tax ID Number?
  5. How Do You Apply for a State Tax ID Number?
  6. How Do I Get a New York State Tax ID Number?

1. Prepare Required Information

Before you get far into the process, it’s wise to take a moment to collect the relevant information for your business and its partners. This will save you time in the long run, and make the application process much smoother.

For starters, you’ll need:

  • Partner names and addresses. Get the full legal names and legal addresses of the founding members of your business, including yourself.
  • Partner social security numbers (SSNs). You’ll also need to gather those individuals’ social security numbers (SSNs).
  • A business name in place. You’ll need a formal business name to register with the federal government, so take the time to formalize one if you haven’t yet.

2. Apply for a New York Tax ID Online

There are a few different ways you can apply for your tax ID, including some old-fashioned methods like applying over the phone or filling out a paper application to mail in. However, you’re much better off applying for a tax ID online, and for several reasons.

Applying online is more convenient for most people, since you can pull up the online form in a matter of seconds and start filling it out. The online form is intuitive, and only asks you a few questions about your business and its partners. In fact, if you’ve gathered all the requisite information listed in the previous section, you should be able to finish it in 5 minutes or less. When you’re done, you’ll get to see the best benefit of applying online; you’ll receive your tax ID via email in an hour or less. Once you have it, you can start your business.


3. Apply for a New York Tax ID by Phone, Mail or Fax

There are some other application methods you might consider, though none of them are as fast or as convenient as the online application approach. For example, you could apply for a tax ID over the phone, answering the same basic questions about your business with a representative, like in an interview. You could also find a paper application and fill it out by hand, then mailing or faxing it in. These methods tend to be less convenient than applying online, but more importantly, they can take up to 4 to 6 weeks for you to receive your tax ID by mail.

4. Do I Need a New York State Tax ID Number?

Many New York businesses will need both a federal tax ID number and a state tax ID number. Though similar in name, these are two different numbers and are used for different purposes. However, most New York businesses will end up needing both a federal tax ID number and a New York state tax ID number.

Federal tax ID numbers are also sometimes called a general "tax ID," and may be called an employer identification number, or EIN. These are 9-digit, unique numbers assigned to your business when you register with the federal government. You’ll need one if your business has multiple partners, or if you’re going to hire employees (as the name suggests). You’ll also need one to apply for most types of financial products, like business loans or business bank accounts. You may also be required to have one if you’re applying for a business license or permit, and you’ll need one to apply for a New York state tax ID.

Your New York state tax ID number is a requirement if you’re going to hire employees in the state of New York. You’ll also need one if you’re selling taxable goods and services in the state, or if you’re going to owe excise taxes on regulated goods like alcohol or tobacco.

5. How Do You Apply for a State Tax ID Number?

Remember, most New York businesses will need both a federal tax ID number and a New York state tax ID number. If you’re ready to apply for a New York state tax ID number, your first step will be getting your federal tax ID number, which you can get quickly and conveniently through an online application.

From there, you’ll follow an application method similar to the one you faced when applying for a federal tax ID number. You can apply for a New York state tax ID number with a traditional method, like phone, mail, or fax, but it’s faster and easier to apply online. When applying online, you’ll just need to answer a few questions about your business and your partners. When done, you’ll receive your state tax ID number in a matter of 4 to 6 weeks.

6. How Do I Get a New York State Tax ID Number?

There are several conditions under which you’ll need a New York state tax ID number. You’ll need one if you’re going to sell taxable goods and/or services in the state, if you’ll owe excise taxes on any regulated goods, or if you’re going to hire employees in the state of New York.

If you do need a New York state tax ID number, you’ll be comforted to know that applying is easy. First, you’ll need a federal tax ID number. Once you have that number, you can fill out a state tax ID number application. You can choose to apply through a traditional method, like over the phone, through mail, or by fax, but it’s better to apply online. Applying online is a quick and painless process, and when you’re done with the application, you’ll get your state tax ID in just 4 to 6 weeks.